3rd March 2022

Time Management in a Hybrid Workplace

Time Management Strategies

As companies make a more permanent transition to a hybrid workplace, the importance of time management is necessarily increasing as well.

A recent study discovered that nearly 70% of companies expect the “new normal” to be a hybrid workforce, with some employees working from home and others working from the office on any given day of the week. A percentage of this magnitude reveals the need for companies to create a more intentional hybrid strategy so they can operate most effectively within these hybrid conditions.

According to a Korn Ferry Advance Career Coach, employees themselves are still trying to discern what type of environment they want to work in, and where they can be most successful. Now is the time to create new systems and work habits, especially related to time management at home and in the office.

To be effective and efficient in a hybrid workplace, companies will need to look outside of things like time management apps and reimagine and restructure time management for their individual teams. Expecting effective time management to be a one-size-fits-all solution does not take into consideration the individuals working within the systems. As you consider how to improve your team’s time management skills, think R.E.M.O.T.E.

THINK R.E.M.O.T.E.

  • Right Place, Right Time

The cornerstone of hybrid productivity is knowing the optimum environment for each task. In order to avoid being at the wrong place when you need to accomplish a required task, you’ll need to plan ahead. Look at your workload and determine which tasks will require your presence in the office, and which ones are best suited for working remotely.

  • Expectations

It’s always important to clearly communicate expectations with your team, and hybrid work environments present a unique opportunity for you to create a more informed set of expectations. By becoming better acquainted with the realities of the people on your team, you and your employees can work together to create a more tailored set of expectations. An understanding of the contexts of your people and what you can realistically expect from them will minimize the uncertainty associated with remote and work-from-home jobs while increasing loyalty, accountability, and productivity.

  • Make an Intentional Environment

Effective time management is dependent on an efficient work environment. When creating a work-from-home space, try to make it similar to your workplace office. For example, if your office has two screens, try to create a similar setup in your home office. At home, this will aid in the transition from home life to work life, and the less you have to change about your general work habits, the more streamlined your work will be, regardless of location.

  • Own Your Personal Productivity Style:

Everyone has a distinctive cognitive style, so is it any wonder that we all have a unique set of work strategies too? Personalizing your strategies to suit your individual strengths, preferences, needs, and talents, and encouraging your team to do the same, will greatly enhance your performance in a hybrid workplace. The first step is to know if you are a Prioritizer, Planner, Arranger, or Visualizer.

  • Task Batching

Along with planning, batching your tasks can help you work efficiently. Are there conversations you need to have? Determine in advance who you need to talk to and plan to have all those conversations while you’re in the office. Similarly, allocate all your individualized tasks to a day when you are engaged in remote work. Knowing in advance what you have to do and grouping similar tasks together improves productivity.

  • End Goal In Mind

Prioritize your goals for the week. When you know where your priorities lie, you can fit everything else around them. If your goal is to have an important conversation while you’re in the office, consider what you need to accomplish at home to support your overall goal. Because these goals change each week, the way you navigate your tasks at home and in the office will change too. Recognizing and planning for this flexibility will make all the difference in the long run.

For additional time management tips and strategies for hybrid environments, click here to download the Work Smarter, Not Harder Tips to Thrive in 2022.

If you are ready to optimize your hybrid productivity, prevent burnout, reduce stress, and magnify your team’s performance and results, start now! Click here to schedule time to talk.

Could your team benefit from our services and training? Learn more at https://www.workingsimply.com/productivity-training/