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Distracted work, meeting overload, bulging inboxes, and unclear communication undermine your team’s productivity and performance. It can also make them cranky, anxious, and frustrated.
As a leader of a remote or hybrid team, here are six strategies you can immediately implement to reduce your team’s overwhelm, elevate their productivity, performance, and hopefully, their mood.
Ask each team member to block and fiercely protect (no email, no social media, and no interruptions) 90-minutes a day to work on their highest value task or project. 90 minutes a day adds up. At the end of the week, your team members will have dedicated 7.5 hours to high value work.
Gather your team and assess the value of each team meeting on the calendar. Answer the questions below for each meeting.
Once you complete your meeting audit and eliminate unnecessary meetings, establish a new team meeting working agreement. A meeting will not be added to the calendar unless it is the optimal and only format to achieve the goal.
Zoom fatigue and meeting overwhelm undermine your team’s performance. And too many meetings are information dumps that waste your team’s time. Consider alternative ways share information.
Get creative. You have nothing to lose but a meeting that needlessly consumes an hour or more of your team’s valuable time.
Unclear, sloppy subject lines waste your team’s time. Important emails are hard to find, overlooked, or forgotten. Make sure the subject lines on all team email messages reflect the current topic of the email message and clearly state the recipient’s next action step.
Use, and ask your team to use, the following standard subject lines in all team communications:
To avoid confusion and ensure that you can hold your team accountable for results, it is essential that you are clear who is required to act on your emails.
When you send an email, include on the TO: line
When you send an email, include on the CC:
Communication in a virtual world is hard. You do not have the benefit of non-verbal cues which account for between 70-90% of our communication. And, even more challenging, each person on your team thinks and communicates differently.
Guarantee that you are heard and understood by each person on your team. Answer what, how, who, and why in every communication and team member interaction.
So, what will you do today to equip and empower your team to work smarter, remotely?
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