EMAIL AGILITY SYSTEM
The number one email management time waster is re-reading your emails.
For example, let’s say you receive 100 emails a day and that it takes you about one minute to read each one – that’s one hour and 40 minutes of your day! Now, if you must go back and re-read these emails because you read them when you did not have the time or energy to do anything with them, you’ll spend over 3 hours on these emails.
Your time is too precious to spend it re-reading emails!
So, how do you stop this vicious, time sucking cycle?
Use the four steps in the Email Agility System – Read, Decide, Act and Contain. We’ll take a deep dive through each step in this module and I’ll show you how to leverage technology shortcuts throughout the module.
AUTOMATE YOUR EMAIL PROCESSING
Rules, shortcuts, and tags, you’ve seen these words a few times already here. So, you’re getting the idea they’re important (and VERY helpful!). Where do you find them? What can they do? How do you set them up? And how do you use them?
We’ll cover all of this and more in this module. You’ll implement each technology shortcut and strategy along the way, so at the end of this module you’ll have an automated, efficient inbox!
WRITE MORE EFFECTIVE EMAIL MESSAGES
The second biggest email time-waster is the back and forth spent trying to clarify an email message.
Imagine this: you send an email asking a question expecting an answer, and instead you get a question. You answer that question and realize you now have a question for your colleague who just sent you the email. So you answer that question in the next email you send. Back and forth you go, and you realize you are 15 emails into the conversation and you still don’t have the answer to your original question. Isn’t that the worst?
In this module, I’ll show you how you can eliminate that incessant back and forth (and all those extra emails!) by answering four essential questions in each and every email before you press send. These questions guarantee that your email messages are clear, effective, and immediately understood upon opening.
USE THE EMAIL SUBJECT LINE
Wait a minute – WHAT? Have you ever received an email with a subject line that left you scratching your head?
The problem is that you're not only bogged down by the sheer volume of email, but also, you must slog through hundreds of emails because they are unclear, ambiguous, and flat-out sloppy. Discerning exactly what you need to know or do and determining if a response is needed requires a lot of your attention and focus.
I’ll show you how to clean up your inbox, communicate effectively and improve both the quality and response time on the email messages you send by successfully using the subject line.
WRITE YOUR EMAILS ONCE
You’re mid-way through typing an email and you suddenly have a feeling of deja vu – you wrote this same email last week!
How frustrating is that?
So, you vow to stop rewriting emails.
Later that day an email comes in with a question you know you answered last Tuesday. Since you vowed to never rewrite emails again, you go to your sent items folder and began an exhaustive search for that email you know you sent. Minutes tick by, so many minutes that you could have already typed and sent the email.
Rewriting emails and trolling through your sent items folder is wasting your time and energy. I’ll show you how to effectively use email templates to streamline your email responses, ensure consistency and accuracy, and reduce the time you spend processing email.
EMAlL MANAGEMENT BEST PRACTICES GUIDE
There are some tried and true email management best practices that we all need to know and use. In this module, I have compiled the best of the best so you can take back control of your inbox once and for all.